WE Heraeus Communication Programme for DPG Workshops


Besides DPG Spring Meetings with several thousand participants, Working Groups of the DPG regularly organise smaller workshops and seminars with a range of 20 to 100 participants. The bigger part of these events is aimed at students and PhD students, another part is even exclusively ment for this target group.

Within this programme the (active) participation at DPG Workshops, which take place in Germany, is financially supported.

DPG Workshops are, for example, Spring and autumn meetings of the Working Group on Energy (AKE), Conferences and Workshops of the Working Group “Young DPG” (AKjDPG), Workshops of the Working Group on Equal Opportunities (AKC) or Conferences of the Working Group Industry and Business.

Criteria for applicants

If …

  • you are a personal member of DPG,
  • you are a conference participant with an age up to 35 years*,
  • you have not yet completed your doctorate,
  • your centre of living or work is located in Germany,
  • your DPG membership account is balanced,
  • you do not get financial support or only partial finacial support from your university or academic institution for workshop participation and
  • possibly you are the (co-)author of a conference contribution (talk or a poster) which was submitted and has been accepted by the administration of the conference (Only one participation per contribution can be subsidised!) ...

*For funding in 2024/2025, this means that DPG members born in 1988/1989 or after are eligible to apply for finacial support.

Application 

… then you can apply for a grant by taking four steps:

  1. Contact the organiser of the relevant DPG Workshop. They have to submit a written application for support of the DPG Workshop to the DPG Head Office until 3 months before the conference starts, at the latest. In case of a commitment by DPG to support the conference, you can apply for a grant.
  2. Register as participant for the corresponding DPG Workshop.
  3. If applicable, submit an abstract for the corresponding DPG Workshop.
  4. Fill in the WEH form and submit it – together with a copy of your abstract submission’s confirmation, by e-mail or mail – until 6 weeks before the workshop starts, at the latest to the DPG Head Office.

Incoming applications after this date cannot be taken into consideration!

The WEH forms for application are available at the end of this page.

And then?

After the formal application check at the DPG Head Office, you will receive confirmation of receipt including a funding notification (application acceptance/rejection) within a few working days by e-mail.

Conference participation

Please ask for a confirmation of participation and invoice/receipt for payment of the conference fee.

Billing

Please send – no later than 6 weeks after the end of the workshop – the certificate of attendance and all documents you wish to charge (e.g. invoice/receipt for the conference fee, train/flight ticket, hotel bill) in original by mail to the DPG Head Office.

The following lump sums count for the DPG Workshops:

  • Conference fee
  • Accommodation costs: € 20.00 per night – according to your attendance; maximum up to 6 nights, if no overnight stay is included in the conference fee. For distances less than 70 km, the accomodation fee does not apply, as it is assumed that the overnight stay was at home.
  • Daily allowance: € 24.00 per day – according to your attendance; maximum up to 7 days, if no catering is included in the conference fee.
  • Travel expenses: The actual travel expenses incurred or, if travelling by car, € 0.18 per kilometre (round-trip) between your own university and the workshop venue. Only travel costs within Germany will be subsidised.

If the workshop takes place at your own university, only the conference fee will be subsidised, as it is assumed that you ate and slept at home.

The total cost of your trip is calculated on the basis of the above lump sums. Your travel allowance will amount to a maximum of 50 % of this sum.

The payment of the grant follows – after prior notification by email – about 7 weeks after the end of the workshop by bank transfer to the account you specified in your application.

In case of additional reimbursement from another source, please inform the reimbursing institution about the amount of the travel allowance by the Wilhelm und Else Heraeus Communication Programme of the DPG.

Contact

Beatrice Hensel
Deutsche Physikalische Gesellschaft e.V.
Head Office
Hauptstr. 5
53604 Bad Honnef
GERMANY

Tel. +49 (2224) 9232-10
E-Mail:

 

WEH Forms for application for the DPG Workshops